How to Follow Up After Submitting Your Art Portfolio to Galleries

Following up after submitting your art portfolio to galleries is a crucial step in the process of seeking exhibition opportunities. A well-timed and professional follow-up can strengthen your connection with gallery curators or directors and increase your chances of getting noticed. Here’s a comprehensive guide on how to effectively follow up after submitting your art portfolio.

1. Wait for a Reasonable Time Frame

Before following up, give the gallery ample time to review your submission:

Patience: Wait at least 2-3 weeks before reaching out. Some galleries may have longer review periods depending on their exhibition schedule.
Respect Guidelines: Follow any specific timelines or instructions provided by the gallery regarding follow-ups.

2. Gather Contact Information

Ensure you have the correct contact information for the gallery:

Gallery Staff: Identify the gallery director, curator, or contact person responsible for reviewing submissions.
Email or Phone: Use professional communication channels such as email or phone to follow up.

3. Craft Your Follow-Up Message

Compose a concise and courteous follow-up message:

Subject Line: Use a clear and specific subject line (e.g., Follow-Up on Art Portfolio Submission).
Introduction: Briefly reintroduce yourself and mention the artwork you submitted.
Thank You: Express gratitude for the opportunity to submit your portfolio.

4. Request for Status Update

Politely inquire about the status of your submission:

Clarification: Ask if they received your portfolio and if there are any updates regarding their review process.
Interest: Express your continued interest in exhibiting at their gallery and learning more about their decision-making timeline.

5. Provide Additional Information

Offer to provide additional materials if needed:

Supporting Materials: Mention your willingness to provide more information, such as high-resolution images, artist statement, or CV if requested.
Flexibility: Show flexibility and readiness to accommodate any additional requirements or questions they may have.

6. Showcase Professionalism

Maintain a professional tone throughout your communication:

Clarity: Ensure your message is clear, polite, and free of spelling or grammatical errors.
Respect: Show respect for the gallery’s time and decision-making process.

7. Follow-Up Timing

Choose an appropriate time of day and week to send your follow-up:

Timing: Aim to send your email during business hours, preferably mid-week (Tuesday to Thursday), when recipients are more likely to be responsive.
Avoid Peak Times: Avoid sending follow-ups early Monday morning or late Friday afternoon.

8. Use Multiple Communication Channels

Consider using multiple communication channels for follow-up:

Phone Call: If appropriate and if contact details allow, consider following up with a brief, polite phone call to inquire about your submission status.
Social Media: Follow the gallery on social media platforms and engage with their posts to maintain visibility.

9. Be Prepared for Different Responses

Anticipate various responses from the gallery:

Positive Response: Prepare to discuss next steps if they express interest in your artwork.
No Response or Rejection: Be prepared to gracefully accept their decision and continue seeking other exhibition opportunities.

10. Maintain Professional Relationships

Regardless of the outcome, maintain professional relationships with gallery staff:

Gratitude: Thank them for their time and consideration, whether they accept your submission or not.
Networking: Stay connected for future opportunities and updates on their exhibition schedule.

Conclusion

Following up after submitting your art portfolio to galleries demonstrates your commitment, professionalism, and genuine interest in exhibiting your artwork. By waiting for an appropriate time frame, crafting a courteous follow-up message, and maintaining a professional demeanor throughout the process, you can effectively enhance your chances of securing exhibition opportunities. Remember, persistence combined with professionalism can leave a positive impression and foster fruitful relationships with gallery curators and directors.